UCLA REGULATIONS ON ACTIVITIES, REGISTERED ORGANIZATIONS AND USE OF
PROPERTIES
Table of Contents |
Free and open association, discussion and debate are important aspects of the educational environment of the University, and should be actively protected and encouraged, even where the positions advocated are controversial and unpopular. These regulations are formulated to provide for the greatest possible free and open association, discussion and debate while at the same time protecting individual privacy and the functioning of the University.
In order to carry on its work of teaching, research and public service, the University has an obligation to maintain conditions under which the work of the University can go forward freely, in accordance with the highest standards of quality, institutional integrity, and freedom of expression, with full recognition by all concerned of the rights and privileges, as well as the responsibilities, of those who comprise the University community.
Each member of the University shares the responsibility of maintaining conditions conducive to the achievement of the University's purposes. These regulations apply to all individuals, University Units, Student Governments, Support Groups, Employee Organizations, and Registered Organizations.
For purposes of these regulations, the following definitions apply:
ASUCLA : The Associated Students of the University of California Los Angeles . A not-for-profit association comprised of, individually or collectively, the following four entities ¾ Graduate Students Association, Undergraduate Students Association, Student Media and Services & Enterprises.
AUTHORIZED REPRESENTATIVE : Any one of the three (3) individuals listed on a Registered Organization’s registration form who agree to act as the Organization’s official contact person with the University and to assume responsibility, along with the Organization, for the planning and conducting of the Organization’s activities. Only UCLA students, faculty, or staff are eligible to be authorized representatives.
ELECTION WALK : The walkway running diagonally northeast from Bruin Walk at Kerckhoff Hall to Powell Library.
EMPLOYEE ORGANIZATION : An organization which exists for the purpose, in whole or in part, of dealing with University management concerning grievances, labor disputes, wages, hours and other terms and conditions of employment of employees, as defined by Section 3562(f) of the Higher Education Employer-Employee Relations Act (HEERA); available online at http://www.perb.ca.gov/html/statutes1.htm#ST3562.
GROUNDS OPEN TO THE PUBLIC GENERALLY: Paved pedestrian walkways on University property except those:
1. Within areas reserved for classes, public performances or organized activities;
2. Inside of buildings;
3. Bridges between buildings;
4. Within any designated food service or eating area;
5. On and adjacent to vehicular driveways, streets and parking lots; or
6. On and adjacent to public entrances to the hospital and outpatient clinics except as provided for in the specific regulations governing the Center for the Health Sciences area. (See Appendix I)
Grounds are open to the public generally between the hours of 6:00 a.m. and 12:00 midnight. Between the hours of 12:00 midnight and 6:00 a.m., these areas are generally closed to all activities except coming and going to a University building or crossing the campus.
OFFICIALUNIVERSITYFUNCTIONS: Scheduled academic classes, research and activities; normal daily operations of University units; and programs or activities sponsored by University units in the course of fulfilling their University mission.
REGENTS: The Regents of the University of California. A twenty-six (26) member board, established under Article IX, Section 9 of the California Constitution to govern the affairs of theUniversity and its various campuses and allied entities.
REGISTERED ORGANIZATION : Any organization whose membership is limited to UCLA students and/or personnel and which has complied with the registration procedures specified in Section III.
STUDENT : One who is currently enrolled at UCLA or, during the recess period between academic terms or the summer period, one who has completed the immediately preceding term and is eligible for re-enrollment.
STUDENT GOVERNMENT: Either or both the Graduate Students Association or the Undergraduate Students Association.
SUPPORT GROUP : An organization whose membership consists primarily of friends of UCLA (which may include alumni, students, staff, faculty and their spouses), and which seeks to advance the welfare of the University or one of its units. Such groups are governed by UCLA Policy 190: Support Groups as well as by these regulations. (Policy 190 is available electronically at: http://www.adminvc.ucla.edu/appm/entry_policies.asp?vSection=public/app_0190_0.HTML)
UNIVERSITY PERSONNEL : Individuals employed by any academic or nonacademic department or division or other official University entity without regard to type of monetary compensation.
UNIVERSITY PROPERTY : Any University owned, operated or maintained property, including all University grounds and structures.
UNIVERSITY UNIT : Any academic or nonacademic department or division or any other official University entity.
Any organization whose membership is predominantly comprised of UCLA students and/or personnel may become a Registered Campus Organization.
1. Registered Campus Organizations have privileges and responsibilities that may differ in certain instances.
a. The nature and scope of Registered Campus Organizations is limited and they must comply with the following provisions whether their activities occur on or off campus.
1) Their purposes and activities may be directly related to the purposes and activities of the University, but, and may also be political or religious in nature with no relationship to the university.
2) The Organization's Authorized Representatives must assume full responsibility for the actions and activities of the Organization.
3) Registered Campus Organizations may receive support, funding, office space and/or other resources from University Units, including ASUCLA. Funds other than those originating through these sources may not be solicited or requested unless specifically authorized by the Center for Student Programming. Expenditure of University initiated funds must comply with applicable University policies, regulations and procedures.
4) Registered Campus Organizations must have, and conduct all of their activities according to, a constitution that is filed with the Center for Student Programming
The sophistication and complexity of constitutions may vary according to the needs and scope of activities of the particular Registered Campus Organization, but all must address the following issues (in a manner acceptable to the Center for Student Programming):
a) Statement of purpose
b) Eligibility for voting privileges
c) Necessary operating procedures
d) Procedures for amending the constitution.5) Registered Campus Organizations may only use the name of the University or abbreviation thereof as part of their own name for the purposes of geographical designation. Example: “Undergraduate English Association at UCLA” is acceptable; UCLA Undergraduate English Association” is not acceptable.
6) Registered Campus Organizations do not operate under the Regents, nor are their activities sponsored by the University. Activities of such organizations are merely licensed by the University (including ASUCLA) and no implication should be made that the University supports either the organization or its activities.
2. No Registered Campus Organization or officers thereof shall indicate or imply that it is acting on behalf of the University or with its approval unless authorization has been given by the Center for Student Programming (105 Kerckhoff Hall, 825-7041), based upon specific standards established for such matters.
3. Registered Campus Organizations may recruit members in all places and at all times where literature may be distributed.
4. An Authorized Representative of the Registered Campus Organization, whose name appears on the registration card, must file for all activities of the Organization. The person filing assumes individual responsibility along with the organization for the planning and conduct of activities sponsored by the Organization.
5. Continuation of privileges or registration is contingent upon compliance with University policies and regulations. (See Appendix II)
In order for an organization to become registered, a completed registration form must be submitted to the Center for Student Programming (105 Kerckhoff Hall, 825-7041).
The registration form is a public record, must be kept current, and shall contain at least the following information:
IV. USE OF UNIVERSITY PROPERTIES
1. The University derives its basic authority from the State of California Constitution, Article I, Section 9. All pertinent federal, state and local statutes are in force on University property and may be enforced by authorized campus or off-campus agencies.
2. All persons on University property are required to abide by University policies and campus regulations (copies available in the Center for Student Programming, 105 Kerckhoff Hall, and the Office of the Dean of Students, 1206 Murphy Hall). Violation of University policies or campus regulations may subject a person to legal penalties; if the person is a student, faculty member or staff member of the University, that person may also be subject to University discipline.
Individuals on University property or in attendance at an official University function assume an obligation to conduct themselves in a manner compatible with the University's responsibilities as an educational institution. This means that all persons are responsible for complying with applicable University and UCLA campus policies. This includes but is not limited to the following prohibitions: no person on University property or at official University functions may block entrances to or otherwise interfere with the free flow of traffic into and out of campus buildings; obstruct or disrupt campus activities; engage in the production of amplified or non-amplified sound that disrupts campus activities; camp or lodge, except in authorized facilities or locations; engage in physically abusive, threatening or intimidating conduct toward any person; exhibit disorderly or lewd conduct; participate in a disturbance of the peace or unlawful assembly; use, possess, sell or manufacture narcotic or illegal drugs; fail to comply with the directions of a University official acting in the performance of his or hers duties; or engage in the theft or misuse of University property or equipment.
3. All persons on University property are required, for reasonable cause, to identify themselves to, and comply with instructions of, authorized University officials acting in the performance of their duties. Authorized Representatives of a Registered Campus Organization may request identification of persons in the Organization's business meetings.
4. The campus prohibits non-University commercial activities on campus except by special arrangement with the Office of Business Enterprises.
5. Commercial products may be distributed on University properties or at official University functions only after prior authorization by the Office of Business & Finance or the Associated Students of UCLA, as appropriate. University Units, Student Government, Employee Organizations, Registered Campus Organizations and Support Groups may, however, distribute material incidental to their purpose at their own meetings and programs.
6. Commercial support of student programs and activities or Registered Campus Organizations is not considered a commercial activity under these guidelines and may therefore be permitted, provided that the primary purpose of such support is to underwrite a student program or activity, as opposed to the promotion or endorsement of a commercial product. The student organization may publicly acknowledge such support but shall not endorse any commercial products or services. Prior to any solicitation, all plans for commercial support involving Registered Organizations must receive prior approval from the Center for Student Programming. The Center for Student Programming will consult with the Department of University Relations to ensure consistency with the University's corporate fundraising efforts. Written policies and procedures pertaining to student commercial support activities may be obtained from the Center for Student Programming (105 Kerckhoff Hall).
7. Ingestible material (food, drink, etc.) may be distributed at events on campus only in accordance with the Guidelines for Food Safety at Temporary Events issued by the Office of Environment, Health, & Safety (EH&S).
a. A temporary food facility permit is required to sell or give away food or drink on campus. Campus Organizations and Student Governments are required to have prior approval from the Center for Student Programming before applying for a permit from EH&S.
b No permit is required if all aspects of food service are handled by a caterer. Caterers must have valid health permits.
c. No permit is required if the event is limited to group members and invited guests.
d. When ASUCLA managed facilities are used, prior approval is required from ASUCLA Catering.
8. Registration of Voters: University Properties may be used for the purpose of voter registration. Such activity is restricted to grounds open to the public generally (as defined in these regulations) or as provided for in Residence Hall Regulations.
9. The name, initials, insignia, seal or address of the University or any of its offices or units shall not be used except for official or authorized University purposes.
The UCLA name and logo may be used in conjunction with their organization's name, but only on products limited for use by their members. All other uses must have the specific approval of the ASUCLA.
Pursuant to campus policy, ASUCLA has the authority to control all commercial use of the UCLA name. If a Registered Campus Organization wishes to produce or purchase a product bearing the UCLA name or logo for general distribution, as opposed to limited on-campus use, the organization must obtain the product from a UCLA licensed manufacturer. Such products must carry both the UCLA logo and the name of the Registered Organization. Registered Organizations may not authorize any third party to produce merchandise bearing only the UCLA name or logo, or authorize or produce items that combine the UCLA name with any third party name or logo.
10. No sign, poster, paint, chalk or ink messages may be placed, affixed or applied to the walls, windows, floors or other surfaces of campus buildings or structures, streets, walkways, utility poles, construction fences, trees or shrubbery, except as provided for in Section IV, D. and Appendix I.B. SPEECH AND ADVOCACY
1. On University grounds open to the public generally (as defined in these regulations) individuals, Student Governments and Registered Organizations may assemble and engage in discussion or non-amplified speech provided that individual privacy and official functions of the University are not disrupted. See Appendix I-B for supplemental regulations applying to the University Residence.
2. Registered Organizations, Student Governments and University Units may reserve University properties for meetings, programs and events for purposes of speech and advocacy in accordance with provisions of these regulations.
3. Employee Organizations may use University properties only in accordance with the University's Policy on Relations with Employee Organizations (available electronically at: http://www.ucop.edu/ucophome/coordrev/policy/4-24-80.html)
4. Individual students, faculty or staff may reserve Meyerhoff Park to convey positions on issues in accordance with the provisions of Section IV, F, 13,b,8, of these regulations. Reservations may be made in the Center for Student Programming (105 Kerckhoff Hall, 825-7041).Literature may be distributed on University properties or at official University functions subject to the following provisions:
1. On University grounds open to the public generally (as defined in these regulations), individuals, University Units, Student Governments and Registered Organizations may distribute literature provided that:
a. The free flow of traffic at any point is not obstructed.
b. Literature or materials are not forced upon others.
c. Literature is not placed on or in vehicles parked on campus.
d. Tables or portable (i.e., hand carried) displays used to facilitate distribution are placed on paved pedestrian walkways, and do not block the walkways or entrances to buildings so as to impede the free flow of traffic. Tables or portable displays must be attended at all times by the individuals or groups sponsoring the distribution, and such individuals or groups must ensure that their literature does not litter the area.
e. Literature advertising any on-campus program for which a donation is requested must make it clear that such a donation is not required as a condition of admission nor may a specific amount of donation be indicated.
2. University Units, Student Governments, Registered Organizations, Support Groups and Employee Organizations may distribute literature in campus buildings or at programs only in accordance with the following provisions:
a. Compliance with the restrictions stated in Section C.1 (above).
b. Literature may be distributed in rooms or areas reserved for meetings or programs only by the University Unit, Student Government, Registered Organization, Support Group or Employee Organization which has reserved the room or area.
c. Distribution within the residence halls must be in accord with the specific regulations applicable to these areas which are implemented by the staff of the Office of Residential Life ( Residential Life Building, 825-3401).
d. Distribution of literature within the Center for Health Sciences and Medical Plaza must be in accord with the specific regulations applicable to that area contained in Appendix I.
D. POSTING OF LITERATURE, SIGNS OR BANNERS
1. Individuals may not post literature, signs or personal announcements on University bulletin boards, buildings or elsewhere on campus, except that individuals may post individual announcements on departmental boards with the prior consent of the departmental office.
2. Commercial literature or signs may not be posted or displayed on campus except as delineated under Section IV, A, 5 and 6 of these regulations.
3. All materials posted including signs and banners shall clearly indicate the name of the sponsoring University Unit, Student Government or Registered Organization. Posted material shall bear the date of posting.
4. Posters, signs or banners advertising any on-campus event or program for which a donation is requested must make it clear that such a donation is not required as a condition of admission nor may a specific amount of donation be indicated.
5. Posting of literature within the Residence Halls and University Apartments must be in accord with the specific regulations applicable to these areas which are implemented by the staff of the Office of Residential Life (Residential Life Building, 825-3401) and the Campus Housing Office (360 De Neve Dr., 825-4491), respectively.
6. Posting of literature and materials within the Center for Health Sciences and Medical Plaza must be in accord with the specific regulations applicable to those areas contained in Appendix I.
7. Posting of literature and materials within the areas of individual departmental offices or on departmental bulletin boards must be in accord with the specific regulations applicable to these areas and boards. Information regarding the specific procedures may be obtained from the individual departments. Such procedures shall ensure that all materials conform to the general provisions governing distribution and posting.
8. Posters, signs or banners announcing any on-campus event or program must convey information in a manner that assures the right of the University community to have the fullest possible knowledge of an event or program. Posters, signs or banners which are written in any language other than English must provide, on the same poster, sign or banner, an accurate and complete translation, in English, of the information contained therein.
9. Posters, signs, banners and other materials and literature advertising official University functions may be placed on campus. (Note: The use of wall space or other painted surfaces within campus buildings is prohibited.)
a. Banners and Signs
Banners or signs may be placed only in those locations authorized by the Center for Student Programming (105 Kerckhoff Hall, 825-7041) for Registered Organizations and Student Governments, or the UCLA Events Office (Covel Commons, 825-8989) for University Units or off-campus entities.
b. Campaign Signs
Student Government campaign signs may be placed along Election Walk during student body elections in accordance with the respective Student Government Election Board's specifications. Candidates must remove their signs within forty-eight hours after their participation in the election has concluded.
c. Center for Student Programming Display Cases
Regulations as to use of Center for Student Programming Display Cases are established by the Center for Student Programming (105 Kerckhoff Hall, 825-7041). The maximum size allowable for flyers on these boards is 8 1/2 x 11 inches (vertical/portrait style).
1. On University grounds open to the public generally (as defined in these regulations) individuals may engage in the solicitation of funds and the sale of noncommercial material if such activity is in compliance with applicable legal requirements, does not disrupt the free flow of pedestrian traffic, and does not disrupt the orderly operation of the campus. Where required, individuals are responsible for obtaining the authorization of the appropriate federal, state or local governmental agencies to engage in such activities.
2. University Units and Support Groups must receive the specific authorization of the Chancellor or his designate to engage in fund raising activities and must comply with the established procedures governing such matters.
3. Registered Campus Organizations may raise funds to support their activities in accordance with the following provisions:
a. Funds may be collected and noncommercial materials related to the purpose of the Organization may be sold:
i) on University grounds open to the public generally (as defined in these regulations) and,
ii) at their own programs and meetings in accordance with Sections IV.F.11 and F.12.
b. Initiation fees and membership dues may be collected at their own business and membership meetings.
c. All student fund raising activities must have the prior authorization of the University unit which is responsible for the accounting and proper expenditure of such funds. In addition, student fund raising activities, other than the collection of initiation fees and membership dues, must be specifically approved by the Center for Student Programming, which will coordinate with the Department of University Relations to ensure consistency with university fund raising goals and activities. Written policies and procedures pertaining to student fund raising activities may be obtained from the Center for Student Programming.
1. University Units, Student Governments, Support Groups and Registered Organizations are authorized to use University properties for organized programs and activities subject to the provisions of these regulations.
2. Non-University organizations may be allowed use of University properties only in accordance with UCLA Policy 860: Extracurricular Use of University Facilities (available electronically at: http://www.adminvc.ucla.edu/appm/entry_policies.asp?vSection=public/app_0860_0.HTML).
3. A request for use of University properties may be denied if the request is not in accordance with University policies and these regulations, and shall be denied if circumstances are such that the use will unreasonably disrupt the orderly operation of the campus. Denial of use requests by authorized users may be appealed in accordance with the provisions of Appendix II. Denial of use requests on the basis of unreasonable disruption shall be accorded a prompt appeal directly to the Chancellor, or in the absence of the Chancellor, the Acting Chancellor.
4. Activities, programs or events must not unreasonably disrupt official University functions or the orderly operation of the campus. If any unscheduled or scheduled activity unreasonably disrupts the orderly operation of the campus or an official University function or any other scheduled activity, it shall be discontinued at the direction of the Assistant Vice Chancellor for Student & Campus Life or, in the absence of the Assistant Vice Chancellor, the Vice Chancellor, Student Affairs.
The criteria to be used to determine whether an activity, program or event unreasonably disrupts the orderly operation of the campus or an official University function or any other scheduled activity shall include, but are not limited to, the following: the expected duration of the activity; the activity's timing in relation to the academic calendar (for example, proposed scheduling during the first week of classes or during final examination week); the number of participants; the expected noise level to be generated by the activity; and the need for University resources and personnel to facilitate, oversee or control the activity.
5. University properties may be reserved on a first-come, first-served basis by Registered Organizations, Student Governments, University Units and Support Groups for activities, programs or events. Scheduling of all outdoor areas is coordinated by the UCLA Events Office (168 Kerckhoff Hall, 825-8989). For direction to the appropriate department regarding scheduling of indoor facilities, contact the Center for Student Programming (105 Kerckhoff Hall). Such use must be for activities, programs or events which are directly related to the purposes of the sponsoring entity. Such use is also subject to the specific restraints and scheduling procedures of the facilities involved. Permission to use facilities is not to be construed as endorsement by the University.
6. No reservations by Student Governments or Registered Organizations may be finalized until arrangements have been approved as to time, place and manner by the Center for Student Programming (105 Kerckhoff Hall, 825-7041).
7. Users requiring special facility arrangements, equipment or staffing may be assessed charges in accordance with rate tables published by the administrative bodies involved. In such cases, deposits and financial accountability may be required. (See UCLA Policy 860: Extracurricular Use of University Facilities.)
8. No publicity for any program may be released before the program or activity has been approved and reservations for facility use have been finalized. When media coverage is solicited by the sponsoring entity, that entity must inform the Office of Media Relations (James West Alumni Center, 825-2585) and the Center for Student Programming (105 Kerckhoff Hall, 825-7041). Media coverage of campus programs and activities must be coordinated by the Office of Media Relations or the Center for Student Programming.
9. Programs or activities involving off-campus audiences ordinarily must be sponsored by University Units specifically authorized to present such programs. University Units, Student Governments, Support Groups and Registered Organizations not so authorized must comply with criteria established by the Campus Facilities Coordinating Commission and receive the Commission's approval to engage in such activity.
10. All outdoor programs or activities utilizing sound systems must obtain specific approval for such amplification from the Center for Student Programming (105 Kerckhoff Hall, 825-7041). All sound amplification systems and sound levels must meet criteria established by the Center for Student Programming. During periods of regularly scheduled classroom instruction or the conducting of other University-related business, amplified sound may only be used between 11:50 a.m. and 1:00 p.m., with appropriate review and approval by CSP. Every attempt will be made to avoid the scheduling of concurrent programs in adjacent areas when one or more of the programs has amplified sound.
11. University Units, Student Governments and Units specifically authorized to make such charges by the Chancellor or his designee, may charge admission to campus programs or activities. Registered Campus Organizations, with the prior approval of and in compliance with written policies and procedures as set forth and available from the Center for Student Programming, may also charge admission to campus programs or activities.
12. Donations may not be required as a condition of admission to any on-campus program, activity or meeting. Implication by literature or by any arrangement at the program that a donation is required is prohibited.
13. Outdoor Areas
Scheduling of all outdoor areas is coordinated by the UCLA Events Office (168 Kerckhoff Hall, 825-8989) on a first-come, first-served basis.
a. General Provisions
i) Outdoor areas of the campus may be reserved for activities and programs in accordance with existing University policies and campus regulations, and specific restrictions applicable to each area.
ii) Use of outdoor areas must not interfere with the use of those areas by others for other than reasonably short periods, or unreasonably disrupt the orderly operation of the campus or official University functions, or unreasonably disrupt the peace and quiet of the campus and the community adjacent to the campus.
iii) All programs or activities utilizing amplified sound systems must obtain specific approval for such sound amplification from the Center for Student Programming (105 Kerckhoff Hall, 825-7041). All sound amplification systems and sound levels must meet criteria established by CSP. Sound emissions beyond the perimeters of the reserved area shall be at a reasonable level. During periods of regularly scheduled classroom instruction or the conducting of other University-related business, amplified sound may only be used between 11:50 a.m. and 1:00 p.m., with appropriate review and approval by CSP. Every attempt will be made to avoid the scheduling of concurrent programs in adjacent areas when one or more of the programs has amplified sound.
iv) No tents shall be allowed at any time except in accordance with UCLA Procedure 850.1, Placement of Temporary Structures on the UCLA Campus (available electronically at: http://www.adminvc.ucla.edu/appm/entry_policies.asp?vSection=public/app_0850_1.HTML). When a request is made to a erect temporary structures, the request shall first be made to the Center for Student Programming, after which it shall be submitted to the Administrative, Vice Chancellor, who shall reach a decision in accordance with the steps outlined in the Procedure.
b. Designated Areas
The specific areas (listed below) may be used for programs or activities subject to the General Provisions (above) and specific restrictions applicable to each area. Use of these areas may be substantially altered or precluded due to construction or seismic renovation and related activities.
i) Dickson Court North (formerly known as the Architecture/Urban Planning Quad or Perloff Quad)
a) Displays and exhibits may be placed here for reasonable time periods.
b) Activities or programs involving sound amplification or producing high sound levels may not be conducted here during scheduled operating hours of the University.
ii) Wilson Plaza (formerly known as the Base of Janss Steps)
a) During periods of regularly scheduled classroom instruction amplified sound may be used in this area only between 11:50 a.m. and 1:00 p.m.
b) Displays and exhibits integral to scheduled activities or programs may be placed here only during the time reserved.
iii) Bruin Walk
a) This area is dedicated to the exchange of ideas and free speech; therefore, organized program presentations or the use of amplified sound may not be scheduled here.
b) Displays and exhibits may be placed along the Walk between 7:00 a.m. and 5:00 p.m., Monday through Friday.
c) Individual students or personnel authorized by the Center for Student Programming to participate in the Bruin Flea Market program may do so only during specifically approved time periods.
iv) Court of Sciences
The Court of Sciences is comprised of two areas. The Court of Sciences North is the area bordered by the Math Sciences Building on the north, Young Hall/Geology Building on the east, Boelter Hall on the west, and the Court of Sciences Food Facility on the south. The Court of Sciences South is the area bordered by the Court of Sciences Food Facility on the north, Boyer Hall/Molecular Sciences Building on the east, Parking Structure 9 on the west, and the Life Sciences Building on the south.
a) Court of Sciences North
1) During periods of regularly scheduled classroom instruction, amplified sound for speech may be used in this area only between 11:50 a.m. and 1:00 p.m., and then only if no classes are scheduled in the Math Sciences Building, Young Hall/Geology Building, or Boelter Hall during this period.
2) Displays and exhibits may be placed here for not more than seven consecutive calendar days.
b) Court of Sciences South
Due to construction projects scheduled in this area through December 2006 and the related congestion, during this period this area shall be under the following restrictions:
1) No amplified sound may be used at any time.
2) No displays or exhibits, including free-standing signs, may be placed at any location in this area, including walkway areas and building entrances, at anytime, with the exception of signs required for the University to fulfill its administrative functions.
These restrictions shall remain in place until the Office of Capital Programs certifies, in writing, that the construction projects referred to herein have been completed. When such restrictions are cancelled, the same provisions shall apply to the Court of Sciences South as apply to the Court of Sciences North.
v) Humanities Court
a) Activities involving sound amplification or producing high sound levels may not be conducted here during scheduled operating hours of the University
b) Displays and exhibits may be placed here for reasonable time periods.
vi) Inverted Fountain Area
a) Activities or programs involving sound amplification or producing high sound levels may not be conducted here during scheduled operating hours of the University.
b) Displays and exhibits may be placed here between the hours of 7:00 a.m. and 5:00 p.m.
vii) Kerckhoff Patio
a) Activities or programs involving sound amplification or producing high sound levels may not be conducted here during periods of regularly scheduled classroom instruction.
b) Displays and exhibits may be placed here for reasonable time periods.
viii) Meyerhoff Park
a) Sound amplification for speech may be used between 11:50 a.m. and 1:00 p.m. Additional time periods may be authorized when the potential benefits of open discussions are greater than the potential disruption of official University functions.
b) No displays or exhibits may be placed in the “Park” area.
ix) Dickson Plaza (formerly known as Royce Hall Quad)
a) Activities or programs involving sound amplification or producing high sound levels may not be conducted here during scheduled operating hours of the University.
b) Displays and exhibits may be placed only on the west half of the main walkway between Royce Hall and Powell Library during the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday.
x) Dickson Court South (formerly known as Schoenberg Quad)
a) During periods of regularly scheduled classroom instruction, amplified sound for speech may be used in this area only between 11:50 a.m. and 1:00 p.m.
b) Sound amplification in conjunction with other activities or programs must comply with the General Provisions (above).
c) Displays and exhibits may be placed here for reasonable time periods.
xi) Franklin D. Murphy Sculpture Garden
a) No organized activities may take place in the Sculpture Garden between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
b) Use of this area is restricted to small cultural and social events.
c) No sound amplification may be used here.
d) No displays, exhibits or tables may be placed in the area.
e) Literature distribution, fund solicitation and other related activities are precluded.
xii) A Level Patio of Ackerman
a) During periods of regularly scheduled classroom instruction, amplified sound may be used in this area only between 11:50 a.m. and 1:00 p.m.
b) Displays and exhibits integral to scheduled activities or programs may be placed here only during the time reserved.
xiii) Westwood Plaza
Westwood Plaza is the area bounded by Ackerman Union, Bruin Walk, the James West Alumni Center and the ASUCLA Loading Dock.
a) During periods of regularly scheduled classroom instruction or the conducting of other University related business, amplified sound may be used in this area only between 11:50 a.m. and 1:00 p.m.
b) Displays and exhibits integral to scheduled activities or programs may be placed in this area only during the time reserved.
1. The Chancellor, after consultation with the University President (and where possible with faculty and student representatives), may declare a State of Emergency when extreme conditions exist or seriously disruptive events occur on or near the campus, and extraordinary measures are necessary to assure the safe occupation and orderly operation of the campus.
2. During a State of Emergency, the campus will be managed according to policies and procedures set forth in the “UCLA Emergency Plan.” Reference copies of the “Emergency Plan” are available in the UCLA Police Department, 601 Westwood Plaza.1. During a State of Emergency, as described in Section 53.00 of the University of California Policies Applying to Campus Activities, Organizations, and Students, the Chancellor or the respective designated representative listed below may impose Emergency Suspension on any student, faculty member or staff employee, where there is reasonable cause to believe the individual has:
a. Acted in violation of the campus emergency orders;
b. Committed a theft or damaged property;
c. Committed or threatened to commit an act of physical violence;
d. Participated in a disturbance of the peace or unlawful assembly; or where,
e. The individual's presence on campus would lead to violation of campus emergency orders, violence, intimidation, damage to University property, or other disruptive activity incompatible with the orderly operation of the campus.
2. In addition to the Chancellor, the following University officials are empowered to impose Emergency Suspension on those individuals indicated:
a. Vice Chancellor Student Affairs students
b. Executive Vice Chancellor faculty members
c. Vice Chancellor Administration staff employees
3. Disposition of Emergency Suspension will be according to the policies indicated below, as determined by the individual's status in the campus community:
a. Students:
Section IV.B of the UCLA Student Conduct Code (available electronically at: http://www.deanofstudents.ucla.edu/studentconductcode.pdf)
b. Faculty Members or Staff Employees:
Section 53, of the University of California Policies Applying to Campus Activities, Organizations, and Students (available electronically at: http://www.ucop.edu/ucophome/coordrev/ucpolicies/aos/toc.html).
4. Violation of any condition of Emergency Suspension shall subject the individual to disciplinary proceedings based upon such violation.
A. The general authority and responsibility for the administration of these regulations and the policies on which they are based is delegated to the Office of the Vice Chancellor Student Affairs. This Office may redelegate certain authority and responsibility to other administrative units.
B. In accordance with its functions, the Office of the Vice Chancellor Student Affairs and its administrative departments must necessarily make interpretations involved in the application and enforcement of these regulations and policies. To ensure the orderly operations of University affairs, the decisions of the administrative units must be complied with pending appeal determination. If a dispute regarding such an interpretation occurs, it will be adjudicated according to the procedures contained in “Procedures Governing Denial of Registration to an Organization, Denial of Use of University Properties and Imposition of Sanctions” (see Appendix II).
C. Any member of the campus community may present proposals regarding revision, modification or application of these regulations and the policies on which they are based, along with supporting arguments, to the Vice Chancellor Student Affairs (2127 Murphy Hall).
UCLA CENTER FOR HEALTH SCIENCES AND MEDICAL PLAZA SUPPLEMENTAL TIME, PLACE AND MANNER REGULATIONS
The Center for Health Sciences (CHS) and Medical Plaza are specialized but integral parts of the UCLA campus. While its functions, especially those of patient care, establish identifiable differences between it and general campus facilities, the Center nonetheless is governed by general campus policies and regulations.
Activities within the Center for Health Sciences and Medical Plaza complexes, including that of literature distribution, must comply with the UCLA Regulations on Activities, Registered Organizations, and Use of University Properties, University of California Policies, and applicable labor agreements.
In order that the concept of and concern for “Patient care” may be accommodated in an effective balance with the needs and rights of communication of members of the University, Center for Health Sciences and Medical Plaza facilities will additionally be subject to these special provisions.
In keeping with the concerns for patient well-being described above, there will be no programming within CHS and the Medical Plaza, with the exception of literature distribution as described in Section II below.
II. DISTRIBUTION AND POSTING OF LITERATURE
Material which complies with general campus regulations may be distributed or posted only in accordance with such regulations and as provided for herein:
A. POSTING OF LITERATURE
1. General Activity Bulletin Boards
a. Material which is clearly identifiable as originating from a Registered Organization formed within the CHS or material which has a significance to the faculty, staff and students of the CHS may be posted on these boards.
b. Such boards are clearly labeled. Assistance may be obtained in locating and posting from the Center for Student Programming (105 Kerckhoff Hall, 825-7041).
2) Departmental Boards
a. Material may be posted on these boards with the consent of the appropriate department.
b. The departments have the responsibility to see that material so posted conforms to the general campus regulations.
B. LITERATURE DISTRIBUTION
1. External Accesses to CHS and Medical Plaza
Literature may be distributed only at the following areas and within the time limits specified:
a. Entrance to School of Public Health, north side of CHS.
b. Northeast entrance to CHS off Circle Drive South across from Life Sciences Building.
c. East entrance to CHS near Biomedical library off Tiverton Drive.
d. Arcade entrance on east side of CHS adjacent to School of Dentistry.
e. Northwest "B" floor entrance to CHS adjacent to parking lot "F."
f. Main entrance to NPI off Westwood Boulevard before 8:30 a.m. and after 4:30 p.m.
2. Internal Areas within CHS and Medical Plaza
There is to be no distribution of literature within the physical confines of the CHS.
UNIVERSITY RESIDENCE
SUPPLEMENTAL TIME, PLACE AND MANNER REGULATIONS
IB - I. BOUNDARIES OF THE UNIVERSITY RESIDENCE
The following overall area of the UCLA campus, comprising approximately 13 acres, is defined to comprise “The University Residence” for the purposes of campus regulations regarding activities and use of facilities and University property:
Note: The actual property line of the property owned by The Regents is 36 inches south of the east/west curb line on the south side of Sunset Boulevard. The intervening property to the Sunset Boulevard curb line is owned by the City of Los Angeles and is public property. Shrubbery and other landscaping have been planted in order to delineate UCLA’s specific property line.
A subset of this overall area is further defined by various fencing. Other grass and other planted areas within the overall 13-acre area are not fenced or otherwise separated by restrictive installations. Notwithstanding the actual fence lines, the entire 13-acre area is defined to be a residential facility/area and not available for any other use, by either members of the campus community, by commercial vendors, or by members of the general public, unless approved by the Chancellor or the Administrative Vice Chancellor.
The Ralph Cornell Grove is considered part of the University Residence, located on the southern edge of the 13-acre area of the University Residence. The Cornell Grove is visible from Charles Young Drive-North. The late Mr. Cornell was the longtime consulting landscape architect who is generally credited with establishing the basic design principles and standards for UCLA’s landscaping and exterior site development (plazas, courts, etc.). Mr. Cornell also designed the Franklin Murphy Sculpture Garden.
IB - II. CAMPUS POLICIES – INFORMAL USE
The University Residence building and grounds are intended only to be: (a) the home of the Chancellor and family; and (b) the venue for periodic special University events hosted by the Chancellor. The University Residence, while on the main UCLA campus, is not intended to be generally accessible to the University community or to the general public, except by invitation or by permission of the Residence Manager or the Chancellor/Associate of the Chancellor.
These restrictions apply not only to the University Residence building but to the entire grounds area, with two exceptions:
IB - III. CAMPUS POLICIES – ADVOCACY ACTIVITIES
Advocacy activities are not permitted at any time on the grounds of the University Residence (as defined above), including the lawn area of the Ralph Cornell Grove, by either members of the University community or by members of the general public.
The following restrictions also apply to these areas:
POLICIES GOVERNING DENIAL OF REGISTRATION TO AN ORGANIZATION, DENIAL OF THE USE OF UNIVERSITY PROPERTIES AND IMPOSITION OF SANCTIONS
These procedures govern:
1. Denial of registration to an organization.
2. Denial of the use of University properties to authorized users.
3. Imposition of sanctions and suspension of registration.
I. DEFINITIONS
A. “Authorized representatives” means those persons who are designated as authorized representatives of a registered organization with the Center for Student Programming.
B. “Notify” or “notice” means written notification delivered in person or sent by regular mail to the last known address of the person to be notified.
C. “Off-campus” denotes individuals, or groups which have any members, who are not University students, faculty or staff, or who are not members of an authorized Support Group.
D. “Registration” or “registered” denotes Campus Organizations and Support Groups under the UCLA Activity Guidelines and other University policies and campus regulations and recognized by the Center for Student Programming.
E. “University properties” means any and all of the buildings and grounds of the UCLA campus or any building or ground otherwise within the direction and control of UCLA.
F. “University Unit” means an official department, school or institute of the University, the University Extension, or any part thereof.
G. “Support Group” means a group approved by the Chancellor, organized to support the University or a University Unit.
II. DENIAL OF REGISTRATION TO AN ORGANIZATION
A. The Center for Student Programming may refuse registration to an organization for any one or more of the following reasons:
1. Failure to follow established University procedures for registration of organizations.
2. Eligibility for membership to persons who are not University students, faculty or staff, unless the group is a Support Group.
3. Statement of purpose to conduct activities clearly contrary to University policies or campus regulations.
4. Failure to meet the particular requirements established for registration as a Campus Organization or a Support Group, if registration is sought as such a group.
B. Upon the denial of registration, the Center for Student Programming shall immediately notify the applicant of the denial, the reasons therefore and the right to appeal.
C. Denial of registration as Registered Campus Organization or a Support Group may be appealed to the Vice Chancellor Student Affairs, and ultimately to the Chancellor.
III. DENIAL OF USE OF UNIVERSITY PROPERTIES TO AUTHORIZED USERS
A. The use of the University properties may be denied to authorized users if the proposed activity:
1. is clearly contrary to express University policies or campus regulations concerning the general use of properties or use of specific properties; or
2. is likely to significantly harm the safety or welfare of persons or property; or
3. would involve an off-campus audience under circumstances not permitted by the UCLA Activity Guidelines as amended.
B. Denials of property use requests shall be reviewed upon the request of the applicant within seventy-two hours by the Assistant Vice Chancellor Student & Campus Life.
Denials of property use requests on the basis of sub paragraph 2 of Paragraph A may be appealed directly to the Chancellor, or in the absence of the Chancellor, the Acting Chancellor, who shall promptly adjudicate the appeal.
C. Denial of requests by Registered Campus Organizations, University Units or Support Groups to use University Properties may be appealed directly to the Vice Chancellor Student Affairs, and ultimately to the Chancellor.
The office denying the use request shall immediately notify the applicant of the denial, the reasons therefore and the right to appeal. The Center for Student Programming shall maintain a permanent file of any denials it issues for review by members of the campus community.
A. If a University Unit or Registered Organization violates or is alleged to have violated any University policy or campus regulation previously published, or about which it knows or reasonably should know, in the conduct of its activities on campus, the Center for Student Programming may:
1. If it is a University Unit or Support Group, promptly notify the Vice Chancellor Student Affairs of such violation(s) or allegations for such disposition as the Vice Chancellor deems appropriate;
2. If it is a Registered Campus Organization:
a. Promptly notify the authorized representatives of the organization (including the University sponsor if applicable) and, if their whereabouts are known, all of the persons alleged to have committed such acts, of the violations alleged, and engage in such discussion, counseling, and conciliation with such persons concerning the alleged violations as the Center for Student Programming deems appropriate;
b. If informal discussion, counseling and conciliation efforts fail to resolve the matter, or if the Director of the Center for Student Programming feels that organizational sanctions should be considered, the case will be referred to the Assistant Vice Chancellor, Student & Campus Life. Notification of the referral and the nature of the complaint(s) will be provided to the organization's authorized representatives (and University sponsor if applicable).
c. Upon receipt of a referral, the Student & Campus Life Division Administrative Officer will administer and coordinate the adjudication of the case, including authorization of any sanctions imposed, according to procedures applicable to the status of the organization involved. Sanctions imposed may include (but are not limited to) censure, the application of specific terms and conditions to the use of all or specified University facilities for a definite period of time, restitution for damages to facilities, suspension for a period of time or revocation of registration, or probation of any of these sanctions for a period of time on condition of compliance with University policies and campus regulations; provided that no sanction may be imposed unless the steps provided in subparagraph a, above, have been taken or attempted in good faith, and that no sanction imposed hereunder shall become effective until ten days after the date on which notice of the sanction is given the authorized representatives of the organization; and also provided that in the case of suspension such sanction must be specifically approved by the Assistant Vice Chancellor Student & Campus Life.
d. Upon the imposition of any sanction, the Student & Campus Life Division Administrative Officer shall immediately notify the authorized representatives of the organization (and University sponsor when applicable) of the sanction(s) imposed, the right to appeal and the procedures therefore.
B. Nothing herein precludes the imposition of sanction on individuals who have committed acts in violation of University policies or campus regulations.
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